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1. Account Login & Password Management

2. User Registration & Faculty Management

Navigation: Click Users → Register User → New User

  • Create Principal/HOD and Teachers by entering their basic details in the registration form.
  • The Username and initial Password for the newly created user will be sent automatically to the E-mail address provided during registration. Please instruct users to check their Spam/Junk folder as well.
  • Once received, the user should log in with their credentials and complete their Basic Profile and Teacher Profile.
Note on Already Registered Users: In case you get a message saying "This E-mail/Mobile/Aadhaar ID is already registered", it means the teacher was already added to the College Portal by their previous College. In such cases, click Existing Portal User instead of New User to add the teacher.

If a teacher has not received their username and password after registration:

  1. First, verify whether the email address entered during registration is correct and check All Inbox/Spam folders.
  2. If there is a typo in the registered email, the Principal/HOD or College Admin can edit the Email ID of the teacher via View Teachers → Edit.
  3. Once the email is corrected, the teacher can click on Forgot Password on the login screen to reset and receive new credentials immediately.

You cannot edit Category and Designation directly in the teacher's active profile.

Options to Update:
  • Relieve the teacher and add them again to the college with the new Category and Designation.
  • Alternatively, Designation can be updated using the 'Promote' option during the relieve process.

Navigation: Click Users → Register User → Existing Portal User

  • Enter the Registered details — Teacher ID (college portal ID / username of the teacher).
  • Username and login instructions will be sent to the E-mail address on file. (Always check Spam folder).
  • Login with the Username and Password received in email and complete the Basic Profile and Teacher Profile.
Troubleshooting "No User Exists": If you receive the message "No User Exists with the given details, please check the details you have entered", it means one of the identification details provided is incorrect. Please confirm the exact registered details with the teacher or their previous college.
Important Rules on Editing Profile Details:
  • Editable Fields by Admin/Principal: Principal/HOD can edit Email ID, Mobile number, Joining date, Occurrence date, Aadhaar and Faculty. Click View Teachers, then click the Edit button against the teacher. Please note that the username will remain unchanged after editing Faculty; teacher faculty is shown in the teacher profile separately.
  • Teacher ID Remains Unchanged: Although the faculty can be changed, the Teacher ID (which includes a code related to the original faculty at the time of registration) will not be updated. This Teacher ID is permanent and stays the same regardless of changes in the teacher's faculty or profile details.
  • Name Corrections: The College has to send an official request to CDC (COLLEGE DEVELOPMENT COUNCIL) with the Teacher ID for any Teacher's name correction.

3. Teacher Profile Verification & Approval Process

Principal/HOD must verify the profile of each teacher and approve it. Only the details of approved teachers will be sent/shown to the concerned University sections. Pending profiles will not be visible to University departments and will not be considered in any official list of teachers.

No Active Principal? In case there is no active Principal/HOD added to the teachers list yet, the College Admin / Department Admin user can perform the Approval.
  1. Principal/HOD should log on to their account first using the username and password of Principal.
  2. Click View Teachers in the College Home Menu.
  3. Click on View Details (Eye Icon Button) against a teacher's row.
  4. Verify all details entered by the teacher, and click the Approve button.
Activation Check: The upper right corner of the window shows the name of the Principal. Make sure the name of the Principal is shown there to ensure the Approval feature is activated.

If a teacher's profile remains incomplete and cannot be completed due to any reason, the College may contact the CDC (College Development Council), specifying the reason why the profile cannot be completed, and request approval of the incomplete profile by providing the Teacher ID. University Departments may contact the CCSS Convenor, specifying the reason, for approval.

4. Teacher Profile Completion Guide (For Teachers)

Teachers should first log in to their Teacher Account (using the username and password received in their registered Email) and complete their User Profile and Teacher Profile.

User Profile Setup: Click Users → User Profile and complete both:
  • Edit Basic Details
  • Edit Banking Details

Click Users → Teacher Profile and complete each section sequentially:

  • Add Teacher Details: Enter details and click Save. To edit later, open the same link, make changes, and click Save.
  • Add Qualification Details: Enter academic qualifications and click Save.
  • Edit/Delete Qualification Details: Go to Add Qualification Details. The right-side table shows already entered qualification records. Click on the Delete link of the corresponding row to remove and add new details if needed.
  • Add Additional Qualification Details: Additional qualifications such as NET can be entered with their details.
  • Experience Details: Add teaching experience details. To Edit/Delete: you must delete the subject taught under that experience entry first before you can delete the overall Experience record.
  • Subject Details: Add, edit, or delete teaching subject details.
  • Course Taught Details: Add, edit, or delete teaching course details.
  • Upload Photo: Click Users → Teacher Profile → View Profile. Click Upload Photo and select your passport photo.

Once the teacher profile is approved by the Principal/HOD, all edit options, except those for adding new profile entries, will be automatically disabled to preserve the integrity of the approved data.

To Enable Editing: The Principal can perform Cancel Approval on the profile to re-enable editing for the teacher. Once the teacher completes editing, the Principal should review and approve the profile again. (In case there is no active Principal, the College Admin can do the Cancel Approval).

A teacher's name, once registered, cannot be edited directly by the Teacher or the College Admin/Principal inside the portal.

  • If Never Logged In & Not Approved: You may delete the user account entirely (if the user has never logged in and started using the portal) and register again with the correct details.
  • If Profile is Active/Approved: Colleges must contact the CDC at dcdc@uoc.ac.in with the Teacher ID requesting the name correction. University Departments should contact the CCSS Convenor.

5. College Administration & Staff Details

Navigation: Click College Details → Edit College Details and update the required college contact or profile information.

  • Add College Officers: Click College Details → Add/Edit College Officer and fill out the form.
  • Edit/Delete College Officers: Click College Details → Add/Edit College Officer, select the specific College Officer Category. A table displaying the list of Officers in the selected category will appear with Officer names and action buttons.
    • Click Edit button to make any modifications to an officer's details.
    • Click Delete button and confirm to remove an officer.
  • Add Non-Teaching Staffs: Click College Details → Add Non-Teaching Staffs link and fill out the form.
  • Edit Non-Teaching Staffs: Click on Add Non-Teaching Staffs link. A table with already added details will be shown on the right side; click the Edit button to modify any staff member's record.
  • Research Department: Go to College Home and click on Add Research Department link and complete the form.
  • Academic Year Based Details: Go to College Home and click on Add Academic Year based Details link and submit the required data.
  • View Teachers: Navigate to College Home → View Teachers → View Details.
  • View Programme List: Navigate to College Home → View Programme List.
Programme Affiliation Note: Please contact CDC for any queries regarding affiliation and the list of programmes updated. College Programme lists are maintained and updated exclusively by CDC as per the official affiliation orders.

6. Teacher Transfer, Relieve & Promotion / Designation Change

Prerequisite: Please note you can relieve only after the principal approval is completed. Teacher profile must be completed first before you can approve and relieve a teacher.
  1. Click View Teachers → View Details of the Teacher.
  2. Below the principal approval date, locate the Relieve this Teacher button. (This button is visible only for approved profiles).
  3. Select the Relieve Date (or promotion date) and select the appropriate Remarks: RETIRED / RESIGNED / TRANSFERRED / PROMOTED.
    • In case of TRANSFERRED, you must select the target College to which the teacher is being transferred.
    • In case of PROMOTED, you must select the new Designation (promoted to) and new joining date.
  4. Click the Relieve / Transfer / Promote button to complete the process.

If a teacher's profile remains incomplete and cannot be completed due to any reason, the College may contact the CDC (College Development Council), specifying the reason why the profile cannot be completed, and request approval of the incomplete profile by providing the Teacher ID. University Departments may contact the CCSS Convenor, specifying the reason, for approval.

  1. Click Users → Register User → By Transfer.
  2. The list of teachers transferred to your college from other institutions will be displayed.
  3. Click the Add this Teacher to your College button against the respective teacher.
  4. Select Designation, Category, and Joining Date in your college, and click Submit.
  5. Click View Teachers and check the active list to confirm the transferred teacher is added.
Note on Credentials: Username and Password of the transferred teacher will remain the exact same as before.
List of Relieved/Promoted teachers are shown in a separate table below the active teachers list in the View Teachers page.
  1. Click Register User → Existing Portal User.
  2. Enter the Teacher ID, Email, Mobile, and Aadhaar number to verify the Relieved Teacher. These details should match exactly with the previously registered details. (If you do not know the registered details, contact the previously registered college to confirm).
  3. Once verified, the Teacher Name and details will be shown in a new form. Select Designation, Category, and Joining Date, and click Submit to add the teacher to your college.
  4. Click View Teachers to verify their addition.
To Edit Contact Information: To edit the Email, Mobile, and Aadhaar number of a relieved teacher, they must first be added to the college with their existing registered details. After that, the Principal/Admin can edit their details via View Teachers.

7. Special Guidelines (Affiliation, CCSS Departments & Research Supervisors)

Instructions for uploading documents for additional affiliation of programmes in existing colleges:

  1. Affidavit: In prescribed format attested by Notary in stamp paper worth Rs. 200/- (Format is available on the official website of CDC).
  2. Challan Receipt: Towards affiliation fee as per following University Orders:
    • a) U.O.No 4553/2019/Admn dated 27.03.2019
    • b) U.O. No.6785/2019/Admn dated 25.05.2019
  3. Sanction Copies: Copies of Administrative sanction and No Objection Certificate obtained from Government and approval orders from apex bodies, if any, should be uploaded.
  4. File Format & Size: All documents should be uploaded in PDF format with a maximum file size of 2 MB each.
  5. Hard Copies: Hard copy of the documents need not be forwarded.
  6. Email Notification: The Colleges which uploaded required documents should inform the matter via e-mail to cdcnp2021@gmail.com.
  • Add Department Mentor: Go to Departments → Add Department Officer link and fill out the form.
  • Form-3 Submission: Go to Departments → Select Course, Semester, and Admission Year.
    • * Form-3 needs to be submitted to assign courses to teachers and enable course assessment.
    • * After submitting these steps, the HOD must assign the course for each teacher.
  • Batch Creation: Go to CCSS → Batch → Add.
    • * Click assign, select batch name, and select/check the students to be mapped under that batch.
    • * Batches must be created by the HOD for their respective department, and each batch must have a teacher assigned as mentor for handling department students.
  • Form-2 Processing: Go to Departments → Select Course, Semester, and Admission Year.
    • * Form-2 can be viewed and approved by the Mentor and HOD after details are submitted by the student.
Case 1: Research Supervisor has username and password but is currently inactive:
Principal/Admin logs in → View Teachers → Click button ADD AS GUIDE ONLY → Fill form → Submit.
Case 2: Research Supervisor has NO access in College Portal till now:
Principal/Admin logs in → Add Research Guide → Fill given form → Submit. (New user will receive login credentials automatically).
Case 3: Research Centre has NO access in College Portal till now:
University will provide login credentials for the College Portal → Principal/Admin logs in → Add Research Guide → Fill form → Submit. (New user will receive login credentials).
Research Guide Workflow After Login:
  • Research Supervisor → Research Profile: Fill out the profile form and submit.
  • Research Supervisor → Existing Request: Review and approve existing PhD students under your guidance.

Frequently Asked Questions & Solutions

Answer: Principal or College Admin can edit the teacher's Email ID.

  • Log in to the Principal or College Admin Account.
  • Go to College/Department Dashboard.→ Click on View Teachers.
  • Click the Edit link in the teachers list against the teacher's name.
  • Correct the Email ID and Mobile number, then click Save.
  • Once the email is corrected, the teacher must go to the login page, click on Forgot Password, and enter their updated email and mobile number to reset their password and receive new credentials.

Answer: It seems you have forgotten your password or are entering it incorrectly (check Caps Lock and Num Lock on your keyboard, and ensure correct spelling).

To Reset Teacher / User Password:
  1. Click Forgot Password on the Login page.
  2. Enter the registered Email ID and Mobile number of the user, then click the Reset Password button.
  3. Your new password will be sent immediately to the registered Email inbox.
To Reset College Admin User Password:
  1. Click Forgot Password on the Login page.
  2. Enter the registered Email ID and Mobile number of the College, then click the Reset Password button.
  3. The College Admin password will be reset and sent to the official College Email ID.
Note: Your College Email ID and Mobile number are displayed on the College Home screen after login, and are visible to all registered users in the college.

Answer: Username and Password are automatically sent to the email ID provided at the time of registration.

  • First, verify whether you checked All Inbox and Spam/Junk folders.
  • Verify whether the email entered had a spelling mistake. College Admin and Principal can verify and edit your Email ID from their dashboard.
  • If the email address is correct and credentials are still missing, click Forgot Password on the login screen to reset and generate new credentials immediately.

Answer: Faculty ID is auto-generated based on the initial selection, and its core code cannot be edited.

Solution: If you want to correct the permanent Faculty code on the Teacher ID, the College Admin / Principal must delete the User Registration entirely and register the teacher again from scratch with the correct Faculty details.

Answer: Each teacher will get a username and password to their registered Email ID. The individual teacher should first log in to their account using these credentials and complete both their User Profile and Teacher Profile directly.

Answer: Only the Principal (or College Admin if no Principal is active) can approve the teacher profile. Once verified and approved by the Principal, the profile gets locked and cannot be modified by the teacher without cancelling the approval first.

Answer: Steps to Approve Teacher Profile:

  1. Login to the Principal profile first.
  2. Click View Teachers link to see the complete list of teachers.
  3. Click View Details to inspect the full profile entered by a teacher.
  4. Verify all details and click the Approve button if all required information is complete.
Note: Once approved by the Principal, the status will display the date of approval alongside the teacher's name.

If a teacher's profile remains incomplete and cannot be completed due to any reason, the College may contact the CDC (College Development Council), specifying the reason why the profile cannot be completed, and request approval of the incomplete profile by providing the Teacher ID. University Departments may contact the CCSS Convenor, specifying the reason, for approval.

Contact & Support Directory

Email: digitalwing@uoc.ac.in

Subject Line Requirement: Please make sure to add "College Portal" in the subject line of all email correspondence for prompt support.

Email: dcdc@uoc.ac.in

Telephone: 0494 - 2407138

Affiliation Document Queries Email: cdcnp2021@gmail.com

Email: dphyedu@uoc.ac.in

Telephone: 0494 - 2407551

Email: dswoffice@uoc.ac.in, dsw@uoc.ac.in

Telephone: 0494 - 2407353